Office Administrator / Receptionist

The Role:    We are looking for an Office Administrator who brings energy, initiative, and a positive attitude to our growing team in Thessaloniki. In this role, you will play a key part in keeping our office running smoothly, supporting both our employees and visitors, and contributing to a welcoming, efficient, and well-coordinated environment.

The main responsibilities of the position include:

Greet visitors, clients, and staff in a friendly and professional manner

Manage incoming calls, emails, and correspondence

Schedule and coordinate meetings, appointments, and conference room bookings

Handle courier and mail services (incoming and outgoing)

Maintain and organize digital and physical files, documents, and office records

Prepare reports, presentations, and documentation as required

Coordinate facility maintenance and IT support requests

Assist with travel arrangements, expense reporting and calendar management

Order and manage office supplies and equipment inventory

Ensure the office space is clean, safe, and well-maintained

Liaise with building management, service providers, and vendors

Monitor office budgets and assist with invoicing or petty cash handling

Main requirements:

University degree in Office Administration or any other related field

At least 2 years of experience in a similar role

Organised and methodical personality, high attention to detail

Excellent oral and written communication skills in English

Excellent working knowledge of Microsoft Office tools

Benefit from:

Attractive remuneration package

Private health insurance

Corporate pension fund

Intellectually stimulating work environment

Continuous personal development and international training opportunities

The Hiring Experience: What Awaits You

Let’s Connect – Intro Chat with Talent Acquisition

Deep Dive – First Interview with Your Future Team

Test your edge – Aptitude Assessment

Final Connection – Final Interview

All applications will be treated with strict confidentiality!   By submitting this application, I confirm that I have read and agree to the terms of the Privacy and Data Protection Notice and the Confidentiality Undertaking.